Medical Records Supervisor - SCI Greene

Salary: $46,827.00 - $70,592.00 Annually
Location : Greene County, PA
Job Type: Civil Service Permanent Full-Time
Job Number: CS-2026-53069-39010
Department: Department of Corrections
Division: CR GRN Med
Opening Date: 07/06/2026
Closing Date: 7/20/2026 11:59 PM Eastern
Job Code: 39010
Position Number: 00203115
Union: AFSCME
Bargaining Unit: A2
Pay Group: ST05
Bureau / Division Code: 00113630
Bureau / Division: State Correctional Institution at Greene
Worksite Address: 169 Progress Drive
City: Waynesburg, Pennsylvania
Zip Code: 15370
Contact Name: Trisha Pratt
Contact Phone: 717.317.5339
Contact Email: tpratt@pa.gov

THE POSITION
Do you thrive in detailed technical work and enjoy guiding others toward success? As a Medical Records Supervisor with the Department of Corrections, you will support a team that manages critical medical information at the State Correctional Institution (SCI) at Greene. This role gives you the opportunity to build a positive work environment while improving essential record systems. Bring your drive and leadership to a place where your contributions truly matter.
DESCRIPTION OF WORK
This position oversees the development and upkeep of medical records that support health care operations within the institution. It also involves directing staff and helping maintain accurate, organized, and compliant record systems. As a Medical Records Supervisor, you will perform the following duties:

• Staff Leadership: Supervise and guide staff while setting goals and reviewing work for accuracy
• Record Oversight: Maintain and monitor integrated health records while ensuring compliance with rules and standards
• Record Processing: File, issue, and transfer medical records and handle requests including court-related needs
• Quality Review: Examine records for completeness and coordinate corrections with appropriate medical staff
• Data Reporting: Prepare statistical reports and organize records for management reviews
• Process Improvement: Evaluate recordkeeping practices and support quality assurance efforts

Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $46,827.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Special Requirements:

• You must be in possession of a valid Registered Health Information Technician (RHIT) certificate or a Registered Health Information Administrator (RHIA) certificate issued by the American Health Information Management Association (AHIMA), or eligibility for certification including completion of an AHIMA approved RHIT or RHIA Health Information Management education program.

Post Employment Requirement:

• Employees who meet the Necessary Special Requirement based on the eligibility option for the RHIT or RHIA certification must obtain one of these certifications within 12 months of employment.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

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Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit and click on the benefits box.

*Eligibility rules apply.
01

You must complete the supplemental question(s) below. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental question(s). Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental question(s) is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty.

Read the question(s) carefully. Determine and select the option that most closely represents your highest level of experience/training/certification. The option you choose must be clearly supported if requested.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to our

• Yes

02

(Necessary Special Requirement) - Do you possess a valid Registered Health Information Technician (RHIT) certificate or a Registered Health Information Administrator (RHIA) certificate issued by the American Health Information Management Association (AHIMA)?
If you answer "Yes" to this question, you must attach a copy of your certification for it to be considered in the eligibility decision before submitting your application. You will not be able to attach documents after submission of application. Upload documents using the "Attachments" tab on the left. If you answered "No", type N/A in the text box below.

• Yes
• No

03

(Necessary Special Requirement) - Are you eligible for certification including completion of an AHIMA approved RHIT or RHIA Health Information Management education program?
If you answer "Yes" to this question, you must attach a copy of your certification for it to be considered in the eligibility decision before submitting your application. You will not be able to attach documents after submission of application. Upload documents using the "Attachments" tab on the left. If you answered "No", type N/A in the text box below.

• Yes
• No

Required Question